Tag Archives: grant writing

How to Develop an Internal Grant Communication Plan

5 Feb

internal grant communication plan pictureIn the late fall of 2014, I presented at the Grant Professionals Association National Conference. I had quite a good time and received positive feedback about the session.

You can view the the presentation on developing an internal grant communication plan here:

Internal Grant Communication Plan – Michael Roman

In addition, there was an internal grant communication “getting started” template available for the session. You can download it here:

How to Develop an Internal Grant Communication Plan – Handout – Roman 7-31-14

The description of the workshop was as follows:

We all know the importance of providing timely and informative communications to our funders, but what about providing that same level of communication to our internal staff and volunteers? In this session you will learn how to develop an internal grant communication plan for your small to large organization. There are at least five reasons this can be beneficial to your grant program. Walk away from this session with a sample project timeline, a sample communication plan outline, a sample internal newsletter, at least three different free tools to help you with your newsletter, and many other practical ideas.

The benefits of this internal grant communication plan are that you:

  • keep the internal lines of communication open
  • don’t let staff and volunteers forget that work is grant funded
  • create a more “official” channel to regularly recognize staff achievements
  • can even simplify your grant data collection processes!

Just like funders and donors might need multiple “touches”, your staff and volunteer morale and motivation can improve with new and more targeted internal grant communications.

Session Learning objectives

You will learn how to:

  • determine your best outlet for communicating grant work internally
  • define your audience and its preferred methods of communication
  • develop your internal grant communication templates
  • more easily manage the writing process
  • encourage articles and updates from staff

You will walk through the following:

  • a process to inventory your current internal communication strategies
  • a process to develop your internal grant communication plan
  • a process to measure readership and feedback

Benefits of workshop to grant professional

This workshop will help you develop skills to facilitate internal communication around grant submissions, project progress, and staff and volunteer celebrations. You will take away templates, at least three free tools, and knowledge of the processes used to develop your internal grant communication plan and measure its success.

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Please let me know if I can help you in any way with your internal grant communication plan.

You can contact me at michael.e.roman@gmail.com or by filling out this form.

Thank you!


How to Write a Grant Letter of Intent to a Foundation

21 Jan

How to Write a Letter of Intent for GrantsHow to Approach a Letter of Intent for Grant Opportunities

I was recently asked my thoughts on how someone considering a grant should approach writing a letter of intent to a potential funder. Below are my thoughts. Please add your own thoughts in the comments.

Do your homework – it’s not about what you want to do, it’s about what the funder wants to support.

  • Research their website. Look at what they currently support. Look at who is on their board and see if you can make any connections.
  • Give the program officer or foundation representative a call or email. Many are happy to answer initial questions about how your project might fit their goals.
  • Dig deeper into past grants by finding news releases, past newsletters, any quotes from program officers or board members, etc.
  • Know the exact grant opportunity specifications – does the funder state the average amount and length of grants? You don’t want to ask for too much or too little.
  • Dig even deeper – foundation 990 tax returns contain an unfiltered view of who has been funded and for how much. Even though a certain dollar amount might be publicly suggested the 990 will show you if any exceptions are ever made.

Write a compelling letter

  • Compelling means heart-felt, detailed, and specific.
    • Heart-felt – show your passion by succinctly describing the issue(s) the people/population you or your organization face and how you will address these issues
    • Detailed – demonstrate your in-depth knowledge of the issue be highlighting important facts and figures
    • Specific – but balance these facts and figures with specific stories or examples of the problem and how you will address the problem
  • Highlight how your project fits the funder’s area(s) of interest.
  • Concretely define what success looks like for your project.
  • Make a definite ask.
    • Define what it is you will do, how you will do, when you will do it, your audience, and what the funder could provide to make your project a success for the people you serve.

Follow-up and prepare for next steps

  • The letter is just a first step. You made be given a flat no, but you made be asked for more information, or given a qualitative yes.
  • Be prepared to respond thoroughly and in a timely manner.

Say Thank You

  • Regardless of the response you receive, say thank you. Hand-written notes work well and keep doors open.
  • Of course, say thank you if you are asked to submit a full proposal and be prepared to deliver a great one!

If you would like any help with your letter of intent, please email me at michael.e.roman@gmail.com or fill out the form below; I am happy to take a look through your letter of intent.

Download the PDF version of this article: How to Write a Grant Letter of Intent to a Foundation

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